The Hancock-Henderson Quill, Inc.
The village board met in regular session with Bill Ewing, Village President presiding and with the following present: Trustees - Jenny Hopkins, Brian Sterett, Scott Rhinehart and Travis Pence (7:24); Clerk - Cindy Rhinehart; Treasurer - Marilyn Simmons and Visitors - Mike Hendrickson, John Bellegante, Danny Gibb and Scott Kammerman. Absent was Trustees - Brian Cochran and Renee Sprock.
Bill Ewing, Village President opened the meeting by leading the Pledge of Allegiance at 7:18 p.m.
Clerk, Cindy Rhinehart, took roll call.
Minutes from the June 1, 2011 regular meeting were circulated by Cindy Rhinehart, Clerk and the minutes were approved as presented by Brian Sterett and seconded by Jenny Hopkins. Roll was called and all present voted to accept minutes as presented.
Treasurer's report was presented. Brian Sterett moved that the treasurers' report be approved as presented and seconded by Scott Rhinehart. Roll was called and all present voted in favor to accept report as read.
Bills were circulated by Cindy Rhinehart, Clerk. Brian Sterett moved the bills be paid as read and seconded by Scott Rhinehart that orders be drawn on the treasurer for the same. Roll was called and all present voted in favor of paying the bills as read.
Marilyn Simmons, Cindy Rhinehart, Bill Ewing, Nancy Sterett, John Bellegante, Mike Hendrickson, Tom Edmunds, Farm King of Monmouth, Cessford Construction Co, Ameren Illinois, Gatehouse Media, Floyd's E-Z Way, Gibb's Convenience Store, Hancock-Hend Quill, Seybold Printing, Cole Imp Corp, WIRC, Biggsville US Postal Serv., Missman Stanley & Assoc , Carus Corporation, Test Inc., Susie Goff, Illinois EPA, Mechanical Serv Inc, Mississippi Valley Pump
Scott Kammerman from Missman's Inc. reported the six bids on the project of painting of the water tower. The lowest bid was from K & W Coating LLC for $33,801.
Brian Sterett made a motion to accept the bid from K & W Coatings for $33,801 to paint the water tower and seconded by Travis Pence. Roll was called and all present accepted motion.
Scott Rhinehart made motion to hire Dixon Engineering, Inc to inspect the water tower during the painting project and seconded by Jenny Hopkins.
Roll was called and all present accepted motion.
The water hydrants will be flushed on July 14 and 15, 2011.
Parks & Recreation
Scott Rhinehart reported for the parks committee that the gutters still need to be done and he recommended that the village get an estimate from Brett Cole for the seamless gutters. The weeds in both parks need to be looked after and there has been vandalism at Reed Park. The person to contact for the Heritage Trail Parade would Jane Alexander.
Sewer & Lagoon
Bill Ewing reported that the air blower can not be repaired and needs to be replaced. The motor/pumps at the lift station needs to be replaced and the pits needs to be pumped out.
Brian Sterett made a motion to purchase one blower for the sewer and seconded by Travis Pence. Roll was called and all present accepted motion.
Bill Ewing reported that the maintenance personal had made a wish list of items that need to be purchased for them to be able to do required jobs effectively.
There are a few other purchases that the board needs to think about for future purchases such as concrete floor and new garage door for the maintenance shed, and new locks and keys for the pump station.
Brian Sterett made motion to purchase two 8 ft fixtures for the maintenance shed and a metal entry door at either Menards or Lowes and seconded by Jenny Hopkins. Roll was called and all present accepted motion.
Bill Ewing reported as per Cindy Bowman, of the IL State Police, the village board will need to have a budget, open up a checking account for the Village Police Dept. before applying for the required number.
Brian Sterett made a motion to open up a checking account at Casey Banking Center in Biggsville with the minimum amount and seconded by Jenny Hopkins. Roll was called and all present accepted motion.
Brian Sterett made a motion to pay IRWA yearly membership fee of $243.00 and seconded by Travis Pence. Roll was called and all present accepted motion.
Brian Sterett made a motion for the meeting be adjourned at 9:30 p.m. and seconded by Scott Rhinehart. Roll was taken and motion was accepted by all to adjourn the July meeting.