The Hancock-Henderson Quill, Inc.
JUNE 1, 2005 BOARD MINUTES
The Biggsville board met in regular session with President Janet Monville presiding and the following present:
Trustees, Dale Allenbaugh, Marilyn Evans, Gloria Minard, Bob Onion, and Jack Brokaw. Treasurer, Gloria Jones, Clerk, Frank Jones. Visitors, Richard Johnson, Robert Livingston of Henderson County Economic Development Committee, Shannon Duncan of WIRC, Don Burns of Rural Development, Attorney Ronald Stombaugh, Dale Gall, and Dan Gibb (7:25 p.m.). Absent: Trustee, Richard Sterett
President Janet Monville appointed Jack Brokaw as Trustee for a 2-year term and his oath of office.
Minutes, Treasurer's Report. Dale Allenbaugh moved the treasurer's report be approved as present, and paying of bills were approved as read by Clerk Frank Jones.
Don Burns of Rural Development was present updating the board on what is required for the Water Quality Project. (1) Advertisement for Bids, opening in June 29, 2005 at 1:00 p.m. at the Community Building, (2) Operating Budget, (3) Attorney's Opinion of Right-Of-Ways, and (4) Review the Rules and Regulations with McClure Engineering.
Attorney Ronald Stombaugh was present asking for the village to approve and sign the right-of-ways certificate stating all right-of-way's have been acquired for the project. All approved the motion.
Attorney Ronald Stombaugh read the Ordinance #436 Authorizing the Use of All Streets and Alleys for the Water Project. Jack Brokaw asked who is responsible for fixing the streets and alleys. This is the contractor's responsibility. Ordinance #436, Authorizing the Use of All Streets and Alleys for the Water Project was approved by all.
Shannon Duncan of WIRC passed out copies of the Operating Budget for the Water Project. Duncan discussed the HUD agreement for moving the tenant from the trailer. The relocation payment recommended by HUD is $8,947.20 and $900.00 for moving expense.
Attorney Ronald Stombaugh reviewed the following documents regarding the transfer and lease of the ballpark property.
1) Resolution accepting Transfer of Property from the Board of Education of Union Community Unit School District Number 115 and Authorizing the Execution of a Lease Agreement. Bob Onion moved the village accept the transfer of property from Union Community Unit School District Number 115 to the Village of Biggsville. All present voted yes.
2) Bob Onion moved the Village of Biggsville approve the Ground Lease Agreement between the Village of Biggsville and Union Community Unit School District Number 115 to lease the ballpark for $1.00 per year for 30 years seconded by Gloria Minard. All present voted yes.
Richard Johnson of the Parks and Recreation Committee discussed the minutes of said committee. Johnson went over the policy setting park fees. Marilyn Evans moved the village approve the park fees as presented by the Parks and Recreation Committee, seconded by Dale Allenbaugh. Roll was called and all present voted yes.
Johnson also said the parks dedication is scheduled for June 9, 2005.
President Janet Monville read a letter stating all poling places must be handicap accessible. The ADA recommended the front door of the Community Building be changed and handicap parking available. Monville reported the Biggsville Township had voted to move the poling place to the library. Dale Allenbaugh moved the Biggsville poling place be moved to the Henderson County Library, seconded by Jack Brokaw. Roll was called and all present voted yes.
Reports
Marilyn Evans reported:
1) Muriel Oaks would like to know when her sidewalk will be repaired. It will be done this fall.
2) Evans reported the Boy Scouts will assist in picking up trash on trash day.
3) Nancy Hull asked if she could clean up along Highway 94 for the Sesquicentennial parade.
4) Evans reported that Craig's Cameron will let business stands set up under their awning if someone would help sweep the area.
5) Evans reported the State of Illinois had sent a certificate honoring Biggsville's 150th birthday.
Gloria Minard-Trash Day is Saturday, June 4, 2005 from 7:00 a.m. to 12:00 p.m.
Streets - President Janet Monville reported she had several requests for sidewalk repairs.
Water - President Janet Monville reported that the water shut off on the Lester Graham property could not be located so a new shut off was installed. The board discussed who is responsible in such a case. Dale Allenbaugh will check what needed to be done and Janet Monville will check the Ordinances for new hook up charges.
Old Business
President Janet Monville reported that Biggsville has been approved for $327,000 from the DECO Grant for Community Development.
President Janet Monville reported that Ben Mohnike will move a trailer in while he is tearing down the Stout house.
President Janet Monville reported on the condition of the McVey property known as the old Shell Station. The roof has fallen in and windows are broken. McVey said they will clean up the inside and board up the windows, but asked for more time to fix the roof.
Bob Onion moved the village accept the McVey plan to clean up the property and board up the windows and after one year check on the condition of the building.
Bob Onion discussed the corner of West Street and Highway 34. No action was taken.
New Business -
Clerk Frank Jones read Ordinance #433, prevailing wages as of June 1, 2005. All present voted yes.
Clerk Frank Jones discussed the Tax Appropriation Ordinance #434 for FY2005/06 and Tax Levy Ordinance #435 for FY2004/05. Jack Brokaw moved that Tax Appropriation Ordinance #434 totaling $455,423 for all funds, General, Water, Motor fuel tax and sewer, (including $280,000 for the Water Quality Project) for the period May 1, 2005 through April 30, 2006 be approved, seconded by Marilyn Evans. All present voted yes.
President Janet Monville read a letter from TEST notifying the village of a 2% increase in their sampling rates.
The next regular meeting will be Wednesday, July 6, 2005 at 7 p.m. at the Biggsville Community Building.
Meeting adjourned at 10:00 p.m.
Frank H. Jones- Clerk