The Hancock-Henderson Quill, Inc.
The Village of Biggsville signed and approved an incentive program to seek funding for affordable decent housing at their August 3rd monthly board meeting.
Kevin Wiehardt of WIRC was present with the following Community Development Assistance Program papers to approve and sign.
1) Resolution that the Village of Biggsville Wishes to Furnish Affordable Decent Housing per the Illinois Housing Authority (IHA),
2) Sign the Incumbency Certificate for Village Officers,
3) Sign the Commitment Letter that the $77,000 is being spent as required for construction,
4) Sign the Funding Agreement for the $77,000 Housing Trust Fund,
5) The Village will open a separate banking account for the Housing Trust Fund.
Dale Allenbaugh moved the Village approve the Resolution that the Village of Biggsville Wishes to Furnish Affordable Decent Housing per the IHA, seconded by Marilyn Evans. Roll was called and all present voted yes.
Gloria Minard moved the Village issue a check for $250 for the administration fee for the Illinois Housing Authority Housing Trust Fund (HFT), seconded by Brian Sterett. All present voted yes. Clerk Frank Jones issued the check.
Don Burns, of Rural Development, said he doesn't know how much grant money is available.
Eric Moe, of McClure Engineering, reported that three bids were received for the Water Quality Project well. All three bidders were under the engineer's estimate.
President Janet Monville advised Eric Moe that Glenn Smith of the Biggsville Fire District had concerns about the water pressure in the proposed system. Mr. Smith stated the regulation requirement for water is 250 gallons per minute within five minutes and maintained for two hours. Smith said the Insurance Service Grading System sets rates on this requirement. The current rate for Biggsville is Class Seven with 40% of this rating based on the water availability. Moe assured Mr. Smith the water pressure will remain the same as it is today.
Eric Moe stated it would be a good idea for the Village and Fire Department to establish a working agreement procedure in case of an emergency.
The board discussed the bids received. Jack Brokaw asked why local well drillers did not bid? Moe said it was published locally. Dale Allenbaugh moved the Village accept the low bid from Layne Western and give President Janet Monville the Grant of Authority to sign the contract agreement, seconded by Gloria Minard. Roll was called, Dale Allenbaugh, yes, Jack Brokaw, no, Marilyn Evans, yes, Gloria Minard, yes, Bob Onion, absent, Brian Sterett, yes. Motion carried.
McClure Engineering submitted a bill for $1,000 for the rebid effort as additional work.
President Janet Monville stated the contract with McClure Engineering had no allowances for a rebid and stated the Village is not at fault.
Attorney Ronald Stombaugh said there are provisions in the contract but the procedures were not followed for an amount agreement.
No action was taken.
Dale Allenbaugh said the Village needs to be more involved with the rebidding of the remainder of the project once the well is approved and before published for bid.
Lester and Pat Graham were present to discuss the water tap-on fee of $200.
The Village advised the Grahams that the $200 fee is per the Water Ordinance and they are not responsible for the other costs incurred while hooking up their water.
Reports
Buildings-President Jane Monville asked Jack Brokaw to review the Community Building to see what is needed to make it handicap accessible.
Public Relations-Marilyn Evans reported the Sesquicentennial Committee is projecting a profit of approximately $1,500 after all the bills are submitted.
Bill Leonard said $70.00 needs to be paid to the Henderson County Genealogical Society to correct a deposit mix up. The Village also discussed purchasing a set of books for the Village to have on file for later use.
Leonard said he would make binders and put each page in a plastic cover.
Dale Allenbaugh moved the Village purchase one set of books for later use, seconded by Gloria Minard. Roll was called and all present voted yes.
Dale Allenbaugh asked the Village to send a letter to DAF Enterprises, LTD explaining the fees required for new construction. Janet Monville will send the letter.
Marilyn Evans reported that no one has come forward to be the chairperson for the Heritage Trail Parade.
Heather Louck said she might consider being the chairperson but would make her final decision later.
Streets-Dale Allenbaugh said the drain pipe work is progressing well and that Jack Brokaw is over seeing the project.
The Board discussed the culvert at Nancy Hull's.
Reid Park and Equipment-Brian Sterett reported the play ground equipment for Reid Park has been installed. Fill needs to be added under the swings for safety.
He reported that some donations have been received to pay for this fill.
Bill Leonard recommended the speed limit near both parks to be 10 mph and maybe speed bumps installed.
This issue was discussed and Brian Sterett moved the speed limit for the park areas be 20 mph and a Children at Play sign to be installed on Valley Street by Reid Park, seconded by Marilyn Evans.
Roll was called and all present voted yes.
Sewer and Lagoon-Dale Allenbaugh reported the gutter is off of the lagoon shed and the rut in the road by the lagoon pools needs repaired. Water from the lagoon is discharging properly.
Water-President Janet Monville reported the trailer has been removed from the new well site and the site cleared.
Zoning-Bill Leonard passed pictures around for the board to see problem areas within the Village.
Permits Issued-Bill Leonard-Playground equipment and for placement of a trailer.
Old Business
President Janet Monville reported that two claims have been submitted to the insurance company. One was for the damage to a car during the street dance and the other is for lightning damage to the pump at the water tower.
New Business
President Janet Monville read the listing of buildings covered by the Village's insurance and the Board decided what type of coverage desired for each building.
The type of coverage for replacement value are: 1) Replacement Cost- 2) Actual Cash Value - 3) Functional Replacement. Janet Monville will submit the questionnaire.
President Janet Monville reported the old jail house needs a new roof and that LaMarr and Marilyn Evans will donate the shingles. Anyone interested in helping with this project, please contact a board member.
Dan Gibb thanked the village and Jack Brokaw for work done on the drain pipe project.
The next regular meeting will be on Wednesday, September 7, 2005, at 7:00 p.m. at the Biggsville Community Building.
The meeting adjourned at 10:32 p.m.
The board met in regular session with President Janet Monville presiding and the following present: Trustees-Dale Allenbaugh, Jack Brokaw, Marilyn Evans, Gloria Minard, and Brian Sterett. Clerk-Frank Jones.
Absent-Trustee-Bob Onion and Treasurer-Gloria Jones. Visitors-Don Burns of Rural Development, Attorney Ronald Stombaugh, Eric Moe of McClure Engineering, Kevin Wiehardt of WIRC, Glen Smith of the Biggsville Fire District, Bill Leonard, Lester and Pat Graham (7:40 p.m.) and Dan Gibb (7:45 p.m.) and Heather Louck (7:48 p.m.)
Frank H. Jones
Biggsville Village Clerk