The Hancock-Henderson Quill, Inc.
Minutes of the regular meeting April 7, 2004.
The Board met in regular session with President Janet Monville presiding and the following present: Trustees- Dale Allenbaugh, Marilyn Evans, Daryl Forbes, Gloria Minard, and Louise Webb. Absent- Bob Onion. Treasurer- Gloria Jones. Clerk- Frank Jones. Visitors- Don Burns, Heather Louck, Kevin Wiehardt of WIRC, Dan Gibb (7:55 p.m.), and Ron Stombaugh (8:00 p.m.).
President Janet Monville opened the meeting by leading the Pledge of Allegiance to the Flag.
Roll call was conducted by Clerk Frank Jones.
Minutes of the regular meeting were read by Frank Jones. Gloria Minard moved the minutes stand approved as read and seconded by Marilyn Evans. Roll was called and all present voted yes.
Gloria Jones read the treasurer's report. Louise Webb moved the Treasurer's Report be approved as presented, seconded by Gloria Minard. Roll was called and all present voted yes.
Gloria Jones reported that several more donations have been received but we still need more to reach our goal of $20,000.
Bills were read by the Clerk and moved by Daryl Forbes the bills be paid as read and seconded by Gloria Minard that orders be drawn on the treasurer for the same. Roll was called and all present voted yes.
Don Burns of Rural Development reported that he has received no word on the CDAP Grant for the water quality project.
Burns said that he had received a bill from McClure Engineering to lower the lagoon pipe so the second lagoon will fill. Dale Allenbaugh wants to know more about this correction and, if the pipe was installed incorrectly, why would we pay McClure Engineering. They, McClure Engineering, signed off as being installed correctly. Janet Monville will call McClure Engineering and ask for an explanation.
Don Burns inquired as to why two (2) units of the Senior Housing have been vacant so long. He asked the Village to let the Senior Housing Authority know if anyone is interested.
Kevin Wiehardt of WIRC was present explaining about the Community Development Assistance Program Housing Rehabilitation. This program can be used to assist owner-occupied single or family residents improve their resident. If approved, the CDAP Program will pay 80% and the Illinois Housing Development Authority- Housing Trust Fund Program pay 20%. Mr. Wiehardt suggested the Village target a certain section and conduct the required survey.
The board adjourned their regular session at 8:00 p.m. to go into Executive Session. The Executive Session was adjourned at 8:35 p.m.
At 8:35 p.m., the board returned to regular session.
The board discussed Housing Rehabilitation program. Janet Monville will appoint a committee at the next regular meeting. The deadline for submission is November 5, 2004. Anyone interested should contact one of the village board members and express their interest.
Janet Monville reported that Bob Onion has all the information for the ballpark and the project should be started shortly.
Gloria Minard reported that no date has been set for trash day.
Dale Allenbaugh will ask Alan Ferguson when the remaining MFT projects from last year will be completed. Allenbaugh reported that Dick Reid's are donating 25 feet from their lot adjacent to the new park for parking and the Village needs to gravel this with MFT funds. Allenbaugh asked the Board to provide additional wish list MFT projects for year 2004.
Daryl Forbes said the hole in the alley behind Howe's needs to be filled with sand. Janet Monville will have Jeff Lant fill this hole and place barricades.
Janet Monville reported the water mains will be flushed Tuesday, April 13th.
Janet Monville reported that Greg Fulkerson has received a EPA notice for not sending in the latest water survey. Frank Jones said the village is required to hand deliver this water survey quarterly and we haven't done this since November. Janet Monville will call TEST and inquire about this Public Notice.
Janet Monville advised the board that the Illinois Environmental Protection Agency accepts the Compliance Commitment Agreement proposed by Biggsville February 19, 2004 in response to the Violation Notice dated January 16, 2004, for not complying with Radionuclide in the water source.
The commitments include:
Begin construction- October 1, 2004
Complete construction- December 1, 2004
Demonstrate compliance- June 1, 2006
President Janet Monville appointed Jerry Zarn to represent the village on the EDC Board.
Janet Monville asked the board members if NOVA Cablevision had called and he had. Dale Allenbaugh moved that Ordinance #427, An Ordinance Granting NOVA CABLEVISION, INC., its successors and assigns, for a term of twenty years the right to construct and operate a Broadband system within the Village of Biggsville, seconded by Louise Webb. Roll was called and all present voted yes.
President Janet Monville report Bi-County Insurance's water shut-off is accessible and not located in the street.
Janet Monville called Total Environmental Service Technologies, Inc. (TEST) about Water Samples for the next three years. Sampling is required and the village may sign a contract with any approved testing organization. This testing has been done by the state in the past. This testing will run approximately $2,300 per year. Daryl Forbes moved the village sign a 3-year contract with TEST, seconded by Gloria Minard. Roll was called and all present voted yes.
Janet Monville reminded the board that it is mosquito time again and to prevent West Nile Virus, all water pools suitable for mosquito breeding need to be reported to a board member.
Janet Monville reported that Kurt McChesney of the Highway 34 Coalition called and asked for the Village of Biggsville's financial support and a letter supporting this project.
Janet Monville proclaimed April as Sexual Assault Awareness Month.
The next regular meeting will be on Wednesday, May 5, 2004, at 7:00 p.m. at the Biggsville Community Building.
Daryl Forbes moved the meeting be adjourned at 10:10 p.m. and seconded by Gloria Minard. Roll was called and all present voted yes.