The Hancock-Henderson Quill, Inc.
The Board met in regular session June 12th with President Janet Monville presiding and the following present: Trustees- Marilyn Evans, Daryl Forbes, Tony Patlan (7:10), and Mike West. Treasurer Gloria Jones. Clerk- Frank Jones.
Absent were Mark Blindt and Bob Onion. Visitors were- Jennifer Prentice (WIRC), Greg Fulkerson TEST, Don Burns Rural Development, Eric Moe McClure Engineering, Dale Allenbaugh, Lou Boyer, Glen Olson, Heather Louck, and Leroy Rice.
President Janet Monville opened the meeting by leading the Pledge of Allegiance to the Flag.
Don Burns of Rural Development discussed the drain pipe from the Don Boyer property and installing the pipe under the railroad tracks. Lou Boyer stated the BNSF would wave the insurance, but the permit would cost $2,500 to go under the tracks.
Burns stated this project is over $10,000 and would have to be advertised for public bid. Unless Laverdiere do this as a change order. President Janet Monville will consult the Village Attorney.
Eric Moe reported that Laverdiere will do some seeding repairs and that no further tests are required from the leaking underground storage tanks and GSA has submitted the final report to the EPA.
He reported sewer funds needed - Twin Builders $18,700.33, Mark Shafer $401.00, Village of Biggsville (General Fund) $447.25, and McClure Engineering $405.75.
Greg Fulkerson reported the door won't shut or lock properly at the lagoon. He said the lift station power on West Arthur is tripping out and feels it is a power problem. Eric Moe will contact Twin Builders to correct the door.
Daryl Forbes moved the Village give Twin Builders until July 10th to repair the door, all present voted Yes.
Eric Moe reported on the Preliminary Water Study Report. The option that looks the best is to drill several shallow wells. Glen Olson inquired why the area previously studied several years back wasn't an option.
Greg Fulkerson of TEST suggested at least three wells be drilled to have 1-1/2 the normal supply required. However, with what has happened at Avon, Fulkerson recommended two times the usage would be much safer.
Eric Moe recommended the Village pursue the Bundy property and apply for a Construction CDAP Grant in October. Daryl Forbes moved the Village apply for the grant, all present voted Yes.
Jennifer Prentice of WIRC advised the Board that a new income survey would need to be conducted as part of the Water Improvement Project. If WIRC conducted the survey, it would be $100.00 plus costs. Prentice stated a return rate of 75% is required, so please tell the residents to take the time to return the survey. Forbes moved to hire WIRC to conduct a mail-in income survey, all approved. Clerk Jones will furnish WIRC a list of water customers.
Prentice advised the Board the cost of the Construction Grant would be $650.00. Marilyn Evans moved the Village hire WIRC to prepare the Water Improvement Grant, all present voted Yes.
Jennifer Prentice presented a report itemizing the CDAP costs for the sewer project.
The CDAP funding totaled $400,000 and part of this was used to pay 63 households that qualified for the sewer project of $1,235,836.62.
Greg Fulkerson reported no bottles were received from the EPA for testing the water and this caused the Village to have a reporting violation.
Fulkerson requested the Village grant him authorization to send in a separate sample for testing in the event this happens again. This would require the Village to pay the testing costs, but prevent a violation.
Forbes moved the Village grant Greg Fulkerson the authority to send a water sample in the event bottles from the EPA were not received. All present voted Yes.
Greg Fulkerson brought the 2001 Water Quality Survey which needs to be copied and hand carried to all water users by June 27, 2002.
Gloria Jones will have the 165 copies made and Clerk Frank Jones and Trustees will distribute the survey.
Gloria Jones received a telephone call from the Insurance Adjuster requesting to see the damage to the ball park lights. Jeff Lant will meet with the Adjuster.
Daryl Forbes reported the Village had a very successful clean up day. There were a total of six containers filled. Next year the trash company will require one to pay $15.00 for each appliance, he said.
Mike West said the Village needs to submit a plan for Motor Fuel Tax projects this year. West stated that gravel, blacktop patch, and storm drains all qualify for MFT funds. He asked Board members to submit a list of repairs for the next meeting.
Glen Olson was present requesting some fill dirt along a sidewalk that was replaced during the sewer project.
He also inquired about a ticket he was issued for trash and brush pile on his property. He stated the brush pile was put there by Laverdiere Construction when removing trees for the sewer project. He stated the brush pile was much larger than he thought it would be.
President Monville said the Fire Department can not burn a brush pile of this size. Olson reported he had cleaned up his property except for the brush pile and didn't feel it was necessary for him to build a fence. Olson asked Monville if this was satisfactory and her reply was "No!" Olson's reply was he will request a bench trial on July 11, 2002.
Leroy Rice inquired what the extra $5 was on his water/sewer bill. This amount is a twice a year billing to cover recycling and the large trash day costs.
Tony Patlan left at 9:30 p.m.
Lou Boyer discussed the drain pipe on her property and what could be done because of the fact it must be publicly bid.
Clerk Jones reported he submitted applications to Catfish Bend Casino for the ball park restrooms and new roof on the Community Building.
He read ordinance #418, Prevailing Wages for 2002. Marilyn Evans moved Ordinance #418 be approved, and all present voted Yes.
Clerk Frank Jones presented the Tax Appropriation Ordinance #419 for Fiscal year May 1, 2002 through April 30, 2003. Daryl Forbes moved that Tax Appropriation ordinance #419 be approved for the $334,000, seconded by Mike West. Roll was called and all present voted Yes.
Clerk Frank Jones presented the Tax Levy Ordinance #420 for Fiscal year May 1, 2002 through April 30, 2003.
Daryl Forbes moved that Tax Levy ordinance #420 be approved for $4,060, seconded by Mike West. Roll was called and all present voted Yes.
President Janet Monville reported that a Sound ordinance is in effect and may require a license for some events.
The next regular meeting will be on Wednesday, July 10, 2002 at 7:00 p.m. at the Biggsville Community Building.
Daryl Forbes moved the meeting be adjourned at 10:07 p.m. and seconded by Mike West. Roll was called and all present voted Yes.